CT HMIS – CaseWorthy Roles Information

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Table of Contents

Overview

Instructions

Custom Roles

Baseline Roles

Overview

This document lists out and describes the usage for roles in the CT HMIS CaseWorthy database. Roles can be assigned under the “Administrator” tab on roles like CCEH All Features and Nutmeg Staff under the “Setup > Organizations > Action Gear > Users > Action Gear > Roles.

Instructions

Custom Roles

Roles with a RoleID above 1000000000 are considered custom roles and are maintained by the CT HMIS project. They can be modified as required.

RoleID RoleName Created Date Audience Associated Program Types Comments
1000000001 CCEH All Features 8/5/2013 System administrators N/A
1000000004 Emergency Shelter (ES) 10/7/2013 Case Managers, Program Managers, Data Entry staff 1 – Emergency Shelter (ES)
1000000006 Transitional Living (TLP) 10/11/2013 Case Managers, Program Managers, Data Entry staff 2 – Transitional Housing (TH)
1000000009 Supportive Housing (SHP) 10/12/2013 Case Managers, Program Managers, Data Entry staff

3 – PH – Permanent Supportive Housing (disability required for entry)

9 – PH – Housing Only

10 – *PH – Housing with Services (no disability required)
1000000010 Supportive Services (SSVF) 10/12/2013 Case Managers, Program Managers, Data Entry staff Subtype:
SSVF – Rapid ResolutionSSVF – Supportive Services for Veteran Families
1000000012 PATH Outreach 10/12/2013 Case Managers, Program Managers, Data Entry staff PATH Outreach
1000000013 DOH Emergency Solutions (ESG) 10/12/2013 Case Managers, Program Managers, Data Entry staff

15- PH – Rapid Re-Housing

16- Homelessness Prevention
1000000017 DOH AIDS / HOPWA 10/29/2013 Case Managers, Program Managers, Data Entry staff DOH AIDS / HOPWA
1000000018 System-wide Reporting 12/1/2013

Grant Writers,

Researchers,

System Administrators,

Data Analysts,

Report Writers

 N/A
1000000019 Service Request Approval 1/21/2014

Financial Staff,

Program Managers

SSVF

15- PH – Rapid Re-Housing

16- Homelessness Prevention
1000000020 Food Pantry 3/4/2014 Case Managers, Program Managers, Data Entry staff Food Pantry
1000000022 Soup Kitchen 3/4/2014 Case Managers, Program Managers, Data Entry staff Services Only
1000000023 Services Only 3/19/2014 Case Managers, Program Managers, Data Entry staff

Services Only.

YHDP – Youth Navigator
1000000025 Coordinated Access – 211 5/29/2014 211 Staff Coordinated Entry
1000000042 AIDS CT RRH Report Role 6/12/2014 Program Managers, Funders 15- PH – Rapid Re-Housing
1000000043 Coordinated Access – Network 6/26/2014 Coordinated Entry Staff and Managers Coordinated Entry
1000000046 DMHAS / DDAP 5/6/2015 Case Managers, Program Managers, Data Entry staff

15-DMHAS/DDAP – Non-Treatment

16-DMHAS/DDAP-

Treatment
1000000047 Runaway Homeless Youth (RHY) 6/24/2015 Case Managers, Program Managers, Data Entry staff

17 – RHY – Emergency Shelter

18 – RHY – Prevention

19 – RHY – Maternity Group Home

20 – RHY – Street Outreach

21- RHY – Transitional Living Program
1000000048 BOS Document Review (HV) 6/24/2015
1000000050 CT View Only 2/11/2016 Data Researchers N/A
1000000057 Organization Administration 9/20/2018 System Administrators and HDCs who we’ve granted access to N/A Used for our larger client agencies to do some basic administration of user accounts.
1000000058 DMHAS – Limited Reporting 1/15/2019 Program Funders

15-DMHAS/DDAP – Non-Treatment

16-DMHAS/DDAP-

Treatment
1000000060 Dev Testing 12/10/2019 Nutmeg Staff, System Administrators and invited BETA testers N/A
1000000061 Nutmeg Staff 12/13/2019 Nutmeg Staff N/A
1000000063 ODFC – Limited Reporting 10/13/2020 Org: Opening Doors Fairfield County
1000000064 CHN VIEW ONLY 1/13/2021 Org: Community Health Network (CHN)
1000000066 CHN VIEW ONLY – Reporting 6/23/2021 Org: Community Health Network (CHN)
1000000067 Password Reset 10/29/2021 Nutmeg Staff N/A Used for general helpdesk staff for only performing Password Resets. No access to rest of system.
1000000069 DMHAS PATH Street Outreach 2022 DMHAS funded PATH programs 4 – Street Outreach
1000000070 DEMO ROLE 2022 Nutmeg / CCEH – Used for Demoing new features/changes N/A

Baseline Roles

Roles with a RoleID below 1000000000 are considered custom roles and are maintained by the CT HMIS project. They cannot be modified.

SPECIAL NOTE: This is not the full list of baseline roles, only roles relevant to operation of the database for CT HMIS
RoleID RoleName Created Date Audience Comments
2 All Features 12/22/2009 System Administrators Base role that shows most/all CaseWorthy forms and features
171 HMIS All Features 7/30/2014 System Administrators Role that contains many of the