Action Required

Zengine Database

Profile Update – BOS CoC-funded Providers

Please see information related to quarterly Zengine update requirements below and take action accordingly. Note that we have added a section for Property Management contact information.

Why We Use Zengine

CT BOS has used Zengine, a grants management database, for the past several years as 1) a repository for CoC grant details, 2) to collect grant-related documents, and 3) to keep our grants contacts list current. This last feature is important for many reasons, not the least of which is each agency’s ability to access essential program data in the Renewal Evaluation Database (RED). Reviewing and/or updating your Zengine profile regularly is a requirement for the Renewal Evaluation process. Failure to do so regularly may result in a loss of points.

Steps to Review/Update Contact Profiles

CT BOS CoC grant recipients, sub-recipients and providers are required to log into Zengine quarterly to review and update contact profile information. To do so, please take time within the next week to:

• log into Zengine,
• review your profile ensuring it us up to date,
• make any updates necessary to contact profile information, ensuring the following:
  • Any staff turnover is reflected in for all agency staff listed
  • e-snaps user information is up to date
  • Property management information is entered and up to date
  • All titles are accurate
• New: Complete the field: Date of most recent profile review
• and click “Save” so that your review and/or any changes are logged.

New as of April 2024

There’s a new section to add Property Managers. If your CoC-funded programs use property managers, please add their contact information to Zengine. If your projects use more than 3 property managers, please send an email to ctboscoc@gmail.com with the additional contact information.

E-Snaps Users

Zengine Contact Profiles require 2 e-snaps users. Providers are responsible to ensure that both users are familiar with e-snaps and can perform necessary tasks such as creating and submitting renewal project applications. For assistance with that, please see the e-snaps 101 Toolkit linked here.

Zengine Resources

If you are a new provider or wish to change the primary contact in Zengine, please review the materials below. Additional materials are also linked here and on the CTBOS website for your convenience.

• Zengine Resources
• How to create a profile
• Changing Zengine Contacts
• How to submit documents
• Zengine Training slides
• Recording of Zengine training

Thank you for your cooperation with this ongoing endeavor. We appreciate your assistance!

If you have questions, please feel free to reach out to us.

Sincerely,

CT BOS Team