HMIS Data Coordinator (HDC) Roles and Responsibilities
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Table of Contents
HDC Roles and Responsibilities
Ensure your HMIS users perform the following
Meeting Attendance and Communications
Overview
The purpose of this KB article is to help CT HMIS Users understand the roles and responsibilities of a HMIS Data Coordinator (HDC).
HDC Roles and Responsibilities
- You DON’T need to be a “techie”
- You Do Need to do/be the following:
- You will be your agency’s main HMIS person.
- The HMIS users at your agency should go to you with HMIS problems.
- If you don’t know the answer you or the staff person can email the help desk
- You will be the main point of contact for Nutmeg on all HMIS related items.
- All HMIS items/updates/issues will be sent to you for disbursement.
- You may also have AHAR/PIT and NOFA responsibilities
- Keep up on HMIS Changes
Data Quality and Reporting
- Be the data quality overseer
- Ensure all program data is entered into HMIS in a timely manner
- Verify your data is accurate when it is time to run funder reports
Policies and Procedures
- Review CTHMIS Policy and Procedures
- Make sure client data is protected.
- All clients sign HMIS ROI’s.
- Client data protect practices are in place.
Ensure your HMIS users perform the following
- Receive authorized HMIS training
- Demonstrate proficiency in use of the software
- Understand the Policies and Procedures as they apply to your role in the system.
- Designate each individual’s level of access by submitting a Designation of Access (DOA) to Nutmeg Consulting
- Notify Nutmeg Consulting when an HMIS system user leaves the agency or no longer requires access to the HMIS system.
Meeting Attendance and Communications
- Attend the monthly HDC meetings.
- Read CTHMIS announcements when they are sent out.
- Check the CTHMIS.com website for updates on a regular basis.
- Review the “CT HMIS user List for HDCs” email that is sent on a regular basis and ensure the list of active users is accurate.
- Pass all information onto the other users in your agency.