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Dear Colleagues:
Hoping that your point in time (PIT) count activities are going smoothly. This is a reminder that data entry and confirmation for the PIT night – Tuesday, January 28th 2025 are due next Tuesday, 2/4/25. This deadline is particularly critical for Street Outreach programs as HUD only allows for a 7-day look-back period from the PIT night. Please review the information below for actions to take between the count date and deadlines, and more helpful resources.
Steps to take between 1/28/25 and 2/4/25, data due date:
- All Programs: know where clients slept prior to confirming data
- Unsheltered programs in particular must see person on night of count (Tuesday 10 p.m. or later) or speak to them by 2/4/25 to confirm where slept on 1/28 (Tuesday night)
- HMIS Participating Sheltered Programs
- Review data in PIT database for accuracy and confirm when correct.
- If inaccurate, corrections must be made in HMIS
- Rapid Rehousing (RRH) programs – confirm people counts and then review and confirm bed counts
- Non-HMIS Sheltered Programs
- Smartsheet programs complete smartsheets and share with Jim at Nutmeg by 2/4/25
- Enter client data into the people count fields and confirm
- HMIS Participating Unsheltered Programs
- Complete a Current Living Situation Assessment (CLA) dated 1/28/25 for each person on caseload
- Review data in PIT database for accuracy, make corrections in HMIS as necessary, and confirm when correct.
- Non-HMIS Unsheltered Programs
- Complete Smartsheet forms and share with Jim at Nutmeg
- Once Smartsheet data imported to PIT database, confirm within 2 business days
- For programs whose data is not imported, share with Jim by 2/4 and enter data into the appropriate programs within 2 business days of de-duplication by Nutmeg
Resources:
- Watch training video(s)
- Unsheltered Training – slides, recording
- Sheltered Training – slides, recording
- Review other training materials as approprate: https://cthmis.com/pit/
- User Guides
- Outreach-specific information
- FAQ
- Smart Sheet forms – non-HMIS DOH Outreach & Warming Centers
- PSH and RRH Move-in date guide
- RRH Housing Inventory information
- More
Send questions to help@nutmegit.com, or CoC-specific questions to ctboscoc@gmail.com.
Thank you for all that you do and for helping to conduct a successful PIT count this year!
Sincerely,
CT BOS Team